American Alliance for Theatre and Education presents
Walking the Dream: Creating Footprints in the Arts of Theatre and Education
Hyatt Regency Atlanta, July 23-27 2008
* * 2008 AATE CONFERENCE EXHIBITS INFORMATION * *
REGISTER TO EXHIBIT ONLINE! or download an Exhibitor Registration Form.
Exhibitor Welcome * * Exhibitor Registration * * Exhibitor Information
Promotional Opportunities:
*Exhibit booths for products, materials, or information
*Distribution of promotional materials in conference packets
*Ads in official Conference Program Book
*Donating items to conference give-aways, spotlighting your company or organization
*One-on-one conversations with hundreds of attendees
*Choose to sponsor a reception or keynote for additional visibility!
Exhibitor Schedule:
Thursday, July 24:
9 am- 1 pm Booth set-up in exhibit area
1 pm- 6 pm Exhibit area open.
Friday, July 25:
8 am – 6 pm Exhibit area open. Morning coffee in exhibit area.
12 pm Exhibitor Give-away session.
Saturday, July 26:
4 pm – 7 pm Exhibit Area Open
7 pm Exhibitor Breakdown
Booths: Each booth space is 8’x10’ (double booth is 8’x20’) and includes a draped 6’ table (two 6’ tables for double) and two chairs. Electricity can be available as needed, but must be arranged in advance at an additional cost set by the Hyatt Regency Atlanta. Audio-visual equipment may be available for rental through the Hyatt Regency Atlanta. Shipping and audio-visual information will be sent to exhibitors once their registration forms and checks are received.
Advertisements: Program advertisements may be purchased by any company or organization related to theatre or theatre-making activities or services, whether or not they are exhibiting at the conference. Those exhibitors who purchase a Conference package and are AATE Organizational members receive a free half-page ad (and can upgrade to a full-page ad for only $50!). Exhibitors who are not AATE Organizational Members should refer to prices on the Exhibitor Registration Form. Camera-ready art work (black & white) must be received by May 15, 2008.
Conference Packets: All who attend the conference will be given a packet at registration. Each exhibitor will be able to place a promotional piece into these packets. These materials (500 pieces) will need to be shipped to arrive in Atlanta by July 22, 2008. Shipping and storage details will be provided in May. Please do not ship your materials before these details are provided or they may not be received or properly stored.
Receiving Costs: Each exhibitor will be responsible to pay the hotel’s receiving charges for exhibit materials shipped directly to the hotel. This includes boxes, cases, crates, etc. and the price for each item is determined by weight. AATE will bill each exhibitor for these charges. Payment should be remitted directly to the Hyatt Regency Atlanta.
Liability: To insure the security and proper display of exhibits, each exhibit booth and display must be accompanied by a representative who will set up, display and dismantle the exhibit and who will bear sole responsibility for the security of the exhibit.
Questions regarding exhibiting should be submitted to Exhibits Coordinators, Talleri McRae and Brenda May Ito.
Questions regarding exhibitor registration should be directed to Meetings a la Carte at: (877) 738-MEET or info@meetingsalacarte.com